Last Updated: 30 July 2026

Kansai Karate Academy (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains how we collect, use, store and disclose your personal information when you visit our website, submit an enquiry, book a trial lesson or interact with our business.

By using our website, you agree to this Privacy Policy.

1. What Information We Collect

Depending on how you interact with us, we may collect information including:

• Full name Phone number Email address
• Child’s name and age (where applicable) Preferred location or class
• Emergency contact information
• Any information you choose to provide through enquiry or booking forms Information submitted through contact forms
• Website usage information, including your IP address, browser type, device information and pages visited
• Marketing preferences

2. How We Collect Your Information

We collect personal information when you:

• Submit an enquiry form
• Book a free trial lesson
• Contact us by phone, SMS or email
• Complete online forms
• Subscribe to marketing communications
• Visit our website
• Interact with our advertisements on platforms such as Meta or Google

We may also collect information automatically through cookies, analytics tools and similar technologies.

3. How We Use Your Information

We use your personal information to:

• Respond to enquiries
• Confirm and manage trial lesson bookings
• Contact you regarding your enquiry or booking
• Recommend suitable classes and programs
• Provide customer support
• Send appointment reminders
• Send information about promotions, events and services that may interest you
• Improve our website and customer experience
• Analyse website performance and advertising effectiveness
• Comply with legal obligations

4. Marketing Communications

By submitting an enquiry or booking a trial lesson, you consent to Kansai Karate Academy contacting you by:

• Phone
• SMS
• Email

These communications may relate to:

• Your enquiry
• Trial lesson bookings
• Class availability
• Membership information
• Promotions
• Events
• Other services offered by Kansai Karate Academy

You may unsubscribe from marketing emails at any time by using the unsubscribe link or by contacting us directly.

Please note that we may still contact you regarding an existing enquiry, booking or membership where necessary.

5. Cookies and Website Analytics

Our website may use cookies and similar technologies to improve your browsing experience.

Cookies help us:

• Understand how visitors use our website
• Improve website performance
• Measure advertising performance
• Personalise content
• Remember website preferences

We may use services including:

• Google Analytics
• Google Ads
• Meta Pixel
• Other website analytics and marketing platforms

You can disable cookies through your web browser, although some features of our website may not function correctly.

6. Sharing Your Information

We do not sell your personal information.

We may share your information with trusted third-party service providers where necessary to operate our business, including:

• Booking and scheduling systems
• Customer relationship management (CRM) software
• Email and SMS providers
• Payment providers
• Website hosting providers
• Marketing platforms
• Professional advisers where required by law

These providers are only permitted to use your information for services provided to Kansai Karate Academy.

7. Storage and Security

We take reasonable steps to protect your personal information from:

• Unauthorised access
• Misuse Loss Disclosure
• Alteration Destruction

While we implement appropriate security measures, no method of electronic transmission or storage can be guaranteed to be completely secure.

8. Accessing or Correcting Your Information

You may request access to the personal information we hold about you or request corrections if you believe it is inaccurate or incomplete.

Requests can be made using the contact details below.

9. Third-Party Websites

Our website may contain links to external websites.

We are not responsible for the privacy practices or content of third-party websites. We encourage you to read their privacy policies before providing personal information.

10. Children’s Privacy

Many of our enquiries relate to children under 18 years of age.

Personal information regarding children is collected from a parent or legal guardian and is used solely for providing our martial arts programs and related services.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on our website and becomes effective immediately upon publication.

12. Contact Us

If you have any questions about this Privacy Policy, would like to access or correct your personal information, or wish to make a privacy complaint, please contact Kansai Karate Academy using the contact details available on our website.